Axon Ivy Use Case

Automated Invoice Receipt Process

Incoming invoices must be reviewed, assigned to accounts, and paid. Managing this process is complex and requires strict legal compliance. Automating the entire workflow—from invoice receipt to payment and archiving—optimizes the process, making it not only more efficient but also less prone to errors.

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Automated invoice receipt process

Facts and Figures

Challenges

Implementation of an invoice receipt process
Integration of DocuWare's DMS with the Axon Ivy platform
Legally compliant handling of the payment process
Factual, formal, and mathematical invoice checks
Automated export of invoice information for accounting software

The Axon Ivy Solution

Implementation of the solution on Axon Ivy and use of the Axon Ivy portal
Integration of the DocuWare system in the backend
Integration of the DocuWare system in the frontend
Single sign-on via Active Directory integration and data storage in external Microsoft SQL database

Highlights

Seamless integration of the DocuWare environment into the Axon Ivy process
Cyclic monitoring of the DocuWare system
No duplicate data storage due to consistent use of references to DocuWare documents
Use of DocuWare web controls for document display; appearance for the user identical to DocuWare portal

Reasons for Axon Ivy

High data security for sensitive invoice data
Seamless integration into existing system landscape
Easy connection of third party systems via existing interfaces
Adaptation of the user interface to existing appearance