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Axon Ivy Use Case

Automated Invoice Receipt Process

Incoming invoices must be reviewed, assigned to accounts, and paid. Managing this process is complex and requires strict legal compliance. Automating the entire workflow—from invoice receipt to payment and archiving—optimizes the process, making it not only more efficient but also less prone to errors.
Automated invoice receipt process

Facts and Figures

Challenges

Challenges

  • Implementation of an invoice receipt process
  • Integration of DocuWare's DMS with the Axon Ivy platform
  • Legally compliant handling of the payment process
  • Factual, formal, and mathematical invoice checks
  • Automated export of invoice information for accounting software

The Axon Ivy Solution

The Axon Ivy Solution

  • Implementation of the solution on Axon Ivy and use of the Axon Ivy portal
  • Integration of the DocuWare system in the backend
  • Integration of the DocuWare system in the frontend
  • Single sign-on via Active Directory integration and data storage in external Microsoft SQL database

Highlights

Highlights

  • Seamless integration of the DocuWare environment into the Axon Ivy process
  • Cyclic monitoring of the DocuWare system
  • No duplicate data storage due to consistent use of references to DocuWare documents
  • Use of DocuWare web controls for document display; appearance for the user identical to DocuWare portal

Reasons for Axon Ivy

Reasons for Axon Ivy

  • High data security for sensitive invoice data
  • Seamless integration into existing system landscape
  • Easy connection of third party systems via existing interfaces
  • Adaptation of the user interface to existing appearance