In today’s business world, companies must react quickly, and new staff need to be brought up to speed rapidly to maintain high working standards. However, many companies struggle with disorganized onboarding processes that can leave new recruits feeling frustrated.
This often results in improvisation and ad hoc solutions, leading to inefficiencies that hamper the onboarding process right from the start. Moreover, overlapping responsibilities between different departments can create further confusion, frustrating both new and existing staff.
Clear Workflows Instead of Improvisation
To address these challenges, companies are increasingly turning to automated employee onboarding processes. These processes not only lay the foundation for the digital transformation of HR departments but also equip companies with the tools they need to streamline the introduction of new staff.
Whether employees are starting their first day in the office or working remotely, a well-organized onboarding process ensures a smooth and efficient start.
Onboarding App for Digital HR Departments
A smart onboarding process relies on an intelligent automation platform that allows custom applications to be designed for all departments. This platform integrates seamlessly into existing IT systems, enhancing business operations while maintaining high levels of data security, clear access controls, and the ability to tailor applications to individual needs.
With automated onboarding processes, managers can easily make the necessary preparations in advance and guide new hires through their first days at the company. The application ensures a seamless process, covering all necessary steps from the initial job offer to the organization of the new hire's first weeks. It coordinates all tasks related to bringing new staff on board and tracks the current status, ensuring that all relevant departments are integrated. Depending on the role, the onboarding process can include everything from issuing ID cards to assigning company cars.
Simplified Coordination for HR Managers
In addition to streamlining the onboarding process, HR managers can use the application to coordinate their entire team, including both new hires and existing employees.
Work statistics provide insights into individual performance and workload, allowing team leaders to monitor ongoing projects regardless of whether their team members are in the same office or spread across different continents.
Increased Employee Satisfaction
Successful onboarding through an automated process saves time, enhances communication efficiency, and reduces overall onboarding costs. Additionally, it increases new employees' satisfaction and the likelihood that they will remain loyal to their employer in the long term. This, in turn, saves the company the hassle of finding qualified new staff and minimizes the need for costly new hires.
Use Case: Smart Onboarding ProcessWith the onboarding app, Axon Ivy provides a practical tool to ensure that new recruits' first days at the company go smoothly. IT managers and authorized users can design and tailor the process with minimal effort. Additionally, HR managers can organize the entire recruitment process for new employees:
- Formal documentation with integrated digital signature
- Orders for material procurement
- Company car assignment
- ID creation
- Automated welcome emails for new recruits
During the onboarding process, the application interface changes depending on the user's role, so only tasks and functions relevant to their responsibilities are displayed.
For example, fleet management is responsible for ordering a company car for the new staff member, while the IT department sets up the necessary access rights for the relevant systems.
After logging into the online app via their browser, the employee is taken to their personalized dashboard, where all of their current pending tasks are automatically sorted by priority.
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