Digital business platforms are pivotal in the digital transformation of processes, yet many HR departments are still lagging in this area. The Covid-19 pandemic has highlighted the critical need for digital tools and processes in HR. To stay competitive, HR departments must swiftly adopt digital solutions to advance their digitalization efforts.
Embracing Digital Applications for HR Efficiency
The Covid-19 pandemic has accelerated the need for digitalization in HR, pushing forward innovations such as remote work tools, digital onboarding, and e-learning. These advancements are reshaping how HR departments operate. Intelligent automation platforms are at the forefront of this transformation, enabling HR teams to digitize and automate processes, thereby enhancing service-oriented and efficient work practices.
Digital Onboarding
"Today’s employees expect workplaces to seamlessly integrate digital collaboration and modern technology. The Covid-19 pandemic has heightened the urgency for HR departments to advance their digitalization efforts, particularly as recruitment and onboarding processes have become increasingly digital and remote work has expanded significantly," says Rolf Stephan, CEO of Axon Ivy AG.
For instance, a digital onboarding assistant can streamline the induction phase for new hires, coordinating across all relevant departments. This platform provides immediate access to essential appointments and documents, ensuring a smooth start for new employees.
Use Case: Smart Employee Onboarding: Creating a Good First ImpressionThe onboarding process represents a significant opportunity for automation and digital transformation within HR. By utilizing Axon Ivy’s solutions, companies have enhanced their onboarding procedures, offering new hires a positive and engaging experience. The solution includes:
- An intuitive workflow that guides HR and legal managers through the onboarding process.
- Structured requests and approvals for permissions, equipment, and other essential arrangements.
The automated onboarding process significantly reduces administrative efforts and simplifies communication across departments. As a result, employee turnover in the first year is reduced by a factor of three.
Comprehensive Management for HR Leaders
Digital transformation has also impacted applicant management. Automated candidate applications enable the identification and evaluation of potential hires more efficiently. Additionally, digital scheduling and compliance solutions streamline duty rosters and absence management. Employees can now record their working hours, request vacation, or report sick through an integrated platform, eliminating the need for manual spreadsheets and printed forms. This centralized system ensures HR managers have all necessary information in one place, while facilitating compliance with current regulations, such as contact restrictions.
Boosting Employee Satisfaction and Reducing Costs
Satisfied employees are invaluable to any organization. Efficient HR workflows, enabled by digital transformation, contribute significantly to employee satisfaction. By automating HR processes, companies not only enhance employee retention but also reduce operational costs and improve quality and compliance.
